The RCEM ePortfolio, is a platform that allows RCEM members with the appropriate category, to create a learning record that provides evidence of achievement to support their progression through a recognised training programme or provide evidence on their professional development for future use.
The RCEM ePortfolio is the official platform that allows RCEM members with the appropriate Membership Category, to create a learning record that provides evidence of achievement to support their progression through a recognised training programme or provide evidence on their professional development for future use.
As part of a system-wide upgrade, changes were made to the ePortfolio system risr in relation to uploading documents. . This means that from 2 July 2024 the document section in risr is a Files area and any documents uploaded after this date will need to be assigned to the relevant ‘event’ within the system. See below as to how this may affect you and want you need to do. Please note, no content will be lost, and all existing documents will be transitioned across to the new files area automatically for you.
+ For Post Graduate Doctors in Training (PGDiT)Continue to upload documents into your portfolio by creating an event type named ‘Files Upload (Miscellaneous)’ and selecting your preferred functionality which would be either for ARCP or other educational activity. Selecting the correct functionality when uploading files will ensure the files are viewable and easy to find by your supervisors and assessors. Once submitted, this event will be searchable in the Files area and under the relevant Timeline categories.
For PGDiT: Step by step guidance to upload new files to your ePortfolio by creating the event named ‘New File UPLOAD (miscellaneous)’.
Navigate through your dashboard, locate the Create event green button and click on it. This is on the right-hand side of the main dashboard.
In the list of events that will appear in the ‘What would you like to create’ page, please scroll down to documents and select File UPLOAD (miscellaneous)
Within the event, you will be prompted to select certain mandatory fields to make it easy for you and your supervisors and assessors to search for any files within the Files area and under the relevant Timeline categories.
NB: Please note that this is not a substitute for already existing events and only needs to be used to upload files that have not previously been added to an event (i.e. to WPBAs, Reflections, Procedural Log etc).
If you wish to link this event to a curriculum SLO’s key capability, please select the relevant training stage and then expand the relevant curriculum to the key capabilities only.
Please, once you have filled out the event, please click on the green Submit button to complete the event.
Once submitted, this event will be searchable in the Timeline (all events).
Continue uploading documents to your portfolio, by creating an event type named ‘ACP Document Upload (Non-Clinical Evidence)’ then selecting your preferred functionality, which would either be for credentialing purposes or for uploading general files. This process ensures that documents are organised and easily accessible within the portfolio. Once submitted, this event will be searchable in the Files area and under the relevant Timeline categories.
To continue uploading documents you need to create an event named ‘Upload a File (Non-trainees and other Clinicians)’ then select the functionality that corresponds to your user category. This process will ensure that your documents are correctly categorised and uploaded to your portfolio. Once submitted, this event will be searchable in the Files area and under the relevant Timeline categories.
Step by step guidance to upload new files to your ePortfolio by creating the event named ‘File UPLOAD (miscellaneous – Non-trainees and other clinicians)’
Navigate through your dashboard, locate the Create event green button and click on it. This is on the right-hand side of the main dashboard.
In the list of events that will appear in the ‘What would you like to create’ page, please scroll down to documents and select File UPLOAD (miscellaneous – Non-trainees and other clinicians)
Within this event all fields are mandatory, ensure that you select the correct File category, grade and title of your file.
NB: Please note that this is not a substitute for already existing events and only needs to be used to upload files that have not previously been added to an event (i.e. to DOPS, Reflections, Procedural Logbook etc).
Once you have filled out the event, please click on the green Submit button to complete the event.
For ACPs: please see link to guidance on the acp webpage.
a. From 2 July 2024 Document library became a new Files area.
The new Files area is read-only.
Existing folder structures have been incorporated into the relevant file’s name. To find all the files that were stored within a folder, enter the folder name in the search.
b. Enhanced filtering and searching with bookmarked searches.
Retirement of Document Attachment functionality.
Files can now only be uploaded to a section of an event if it includes a File field.
Files uploaded to an event will automatically be available in the Files area.
Although the previous folder structure will no longer be in use, any files which were stored in what was formerly the Documents space will still be held in the system. You can find them by searching on in the Files Search and all files which were within that folder will be returned.
This is a third-party supplier system-wide update affecting all users of the risr platform. While we know that the date is not ideal, and we did request for this to be moved, unfortunately our request was declined.
The changes are being made following user feedback to risr. It should streamline how files are managed with a view to give greater control to programme administrators. Additionally, users will have a clearer understanding of where and when files and evidence is required for events. We will continue to review the system to monitor the improvements being made in order to give further feedback.
If you have tried following the guidance but encounter any issues or have feedback, please do not hesitate to contact us via email at: eportfolio@rcem.ac.uk and we will do our best to help you.
+ Access to the RCEM ePortfolio
The RCEM ePortfolio is used by a wide variety of Emergency Medicine Professionals and is available to members of the College who have the appropriate membership category.
You can Apply for a Membership category with RCEM ePortfolio access online via our membership pages. For further information about membership categories, application processes and fees please visit our membership pages.
Please visit RCEM ePortfolio which will take you directly to the Royal College of Emergency Medicine login page.
Following membership approval, you will be sent log in credentials to access the RCEM ePortfolio, overnight.
We are committed to providing you with a seamless, reliable, and efficient experience as you embark on your professional journey with RCEM ePortfolio. If you have any questions or require further assistance, please feel free to contact us.
Educational / Clinical supervisors, if you do not already have an ePortfolio account, please email the RCEM ePortfolio team via ePortfolio@rcem.ac.uk with the details below:
The RCEM ePortfolio is used by Post-Graduate Doctors in the run-through specialty training (st1-6), core specialty training (ct1-3), higher specialty training (st4-6), and those in Fixed Term Specialty Training Appointments (FTSTA) and Locum Appointed for Training (LAT) posts to record and store key documents for progression through training.
If you are an ACCS Post-Graduate Doctor in Training with parent specialties other than Emergency Medicine, please use the ePortfolio platform provided by your home college.
Access to the e-portfolio is also available for Post-graduate Doctors in Training in the Republic of Ireland, Iceland and those who particulate on the Emergency Medicine Foundation Programme (EMFP)
Advanced Clinical Practitioners working in Emergency Medicine, including Paediatric Emergency Care, are eligible to use the ePortfolio. The evidence collected through the ePortfolio will be used to supports an ACP’s credentialing application.
Access to the ePortfolio is included within your membership at no additional cost.
The RCEM ePortfolio is also used by other non-training professionals who work within Emergency Medicine. This is to collect evidence of their work within the Emergency Department, particularly if they:
Please visit RCEM ePortfolio which will take you directly to the Royal College of Emergency Medicine login page.
+ How to Login to RCEM ePortfolio - Step by step guidance
You should have received an automated email to your chosen email account with instructions on how to login and your login credentials (username and password).
Please click on the link in the email or visit eportfolio.rcem.ac.uk.
The Royal College of Emergency Medicine will be pre-selected as your organisation.
Enter your Username and Password and click on Login.
NB: Please note that once you are on your dashboard, the URL will change to “Kaizenep.com.” This is the default address for the platform’s dashboard interface. It is just the web address you see in your browser’s address bar when you are using the platform.
To reset the password anytime, please login to eportfolio.rcem.ac.uk and click on forgot password. e.g.
This platform is not optimized for Internet Explorer. Please use one of the following browsers:
| Browser | Supported Versions |
| Chrome | 2 most recent major versions |
| Firefox | 2 most recent major versions |
| Safari | 2 most recent major versions |
| iOS | 2 most recent major versions |
| Android | Versions 11, 12, 13 |
RCEM ePortfolio system (risr/advance) allows you to record your current placements/rotations via creating the “Add a post” event.
This is useful to keep track of the hospitals you are working for, specialities, grade, and, if you are a trainee, your clinical/training time (FT or LTFT percentages).
Important:
Login to eportfolio.rcem.ac.uk with your username and password.
Royal College of Emergency Medicine will be pre-selected as your organisation.
Navigate through your dashboard, locate the Create event green button and click on it. This is on the main dashboard, on the right-hand side.
Tip: To create events, you can also use the plus sign button on the right-hand side in the upper part of the platform.
In the list of events that will appear (in the “What would you like to create?” page), select “Add a Post” option.
“Date occurred on” (start date of your current placement) and “End date” (end of your placement):
NB: Select the dates from the calendar to ensure the end date is correctly set up!
Continue filling out the event details completing the following fields:
Once you have reviewed your post details and you are happy with it, please click on “Submit” button.
Subsequentially, your post will be recorded in your “Timeline” and in your dashboard’s profile box under “Current Information” or under “Previous information”. This depends on whether the post is active, or it has expired.
When the “End Date” expires, your post will still be recorded in your Timeline and in your dashboard’s profile box (under previous information).
To download your ePortfolio data, you can use one of the following methods:
Access the reports available in Reports > Reports from the horizontal menu in the upper part of the screen.
This section includes several reports such as:
Important: Please note that not all events in risr/advance can be downloaded through reports and as such some items as Documents uploaded for instance will need to be downloaded manually.
For more details, please refer to the following FAQ 2) How can I download multiple PDFs at the same time? (download using Reports available in Reports>Reports), I cannot download a report as too large. What can I do?, and I cannot download an event. Error message “File too large.”
When in your Timeline All events or relevant Timeline subcategory, you can download each event as follows:
For more details, please refer to the following FAQs How can I download a single event?, I cannot download an event. Error message “File too large.”
When in your dashboard, access Reports > Reports from the horizontal menu. Choose an option like ‘Download entire ePortfolio,’ ‘WPBA report,’ or ‘Reflections.’ Additionally, you can download entrustment scale reports for each SLO/LO. Run the report and then save it as a PDF.
Note:
If you encounter an error, please refer to: I cannot download a report as too large. What can I do?
Visit Timeline > Timeline All Events or other categories (e.g., Assessments):
NB: System limit: 4MB for PDF downloads from Reports or for each event.
If you encounter an error, please refer to: I cannot download a report as too large. What can I do?
The System has a limit of 4MB for PDF downloads from Reports or from Timeline’s categories.
If you encounter an error:
You can download any file from the platform provided that is no larger than 4mb.
When the file it is too large to be downloaded, the system will give the following error message:
To download the file, follow these steps:
Step1. Log in.
Login to eportfolio.rcem.ac.uk with your username and password.
Royal College of Emergency Medicine will be pre-selected as your organisation.
Navigate through your dashboard, locate the Create event green button and click on it. This is on the main dashboard, on the right-hand side.
Please note that once you are on your dashboard, the URL will change to “Kaizenep.com.” This is the default address for the platform’s dashboard interface. It is just the web address you see in your browser’s address bar when you are using the platform.
Tip: To create events, you can also use the plus sign button on the right-hand side in the upper part of the platform.
In the list of events that will appear (in the What would you like to create? page), select “Add a supervisor” option.
“Date occurred on” (start date of your supervisor access) and “End date” (end of your supervisor access to your ePortfolio):
Your supervisor will have access to your ePortfolio from this point on and up to the end date of the event.
Important: Please set the End date as far as in the future as needed.
From this date on your supervisor will no longer have access to your account.
Select the dates from the calendar to ensure the end date is correctly set up.
Important! When the end date expires:
Important: Select your supervisor’s name when it appears.
If the supervisor has already been granted the supervisor role in RCEM risr/advance, the system should display their name and you will be able to select them.
*If your supervisor’s name does not appear, please contact eportfolio@rcem.ac.uk providing the team with the following details: supervisor’s full name, GMC number or equivalent, email address, desired role (Educational or Clinical supervisor or college tutor?).This is for a supervisor account to be created for them.
NB: you can add only one person per field. Should you have more than one supervisor with the same supervisor role, please create as many “Add a supervisor” events as needed.
This field needs to be only used to add an ACP Educational supervisor that can sign-off an ACP ePortfolio for Credentialing. If you are an ACP, you will be able to type your supervisor’s name and select your supervisor only if they have been trained on the new RCEM 2022 ACP curriculum (ACP Educational supervisor Training Day ACP 2022 curriculum) and as such provided with the specific role the College. Should your ACP Educational supervisor’s name not appear in this field, and for more information, please contact acp@rcem.ac.uk.
To save please click on “Submit” button. This will activate your supervisor’s access to your ePortfolio for the defined period.
Supervisors assigned to the event will have access to the supervisee’s account only during the specified date range.
Within the date range They can view relevant information, complete relevant supervisors’ events, and provide necessary supervision.
When the “End Date” expires, the supervisor access to the supervisee’s ePortfolio will be automatically revoked. After this point, the supervisor will no longer have access to the supervisee’s account.
Supervisor access is time limited. When the Add a supervisor event’s “end date” expires your supervisor will not be able to view your ePortfolio nor complete supervisor’s forms for you. Please add them again extending the date range to provide them with ongoing access.
For TPDs, HOSs, Deanery admin and ARCP panel members
+ How can I create an ARCP?To create an ARCP please login to eportfolio.rcem.ac.uk and when in your dashboard, select the relevant role (ARCP Panel member for instance).
Subsequentially, please follow the steps below:
The system will display all events that can be created for that specific user and accordingly to the permission you have been granted. Select the relevant ARCP from the options presented.
TIP: You can also click on “Create” button when you are viewing a clinician’s ePortfolio via clicking on the Create green button in their dashboard.
To search for a trainee using their GMC number, please follow the steps below.
Important:
You can create an ARCP for an EM Doctor in training or an Annual review of Progress for an ACP only if you have an RCEM ePortfolio account that has been provided with the correct permissions. These authorizations are a specific role and a time limited location assigned to your RCEM ePortfolio by the College. For further information please refer to “How can I grant ARCP panel members’ access to RCEM ePortfolio’s EM trainees?” and “How can I grant ACP’s ARCP panel members’ access to RCEM ePortfolio’s ACPs?”
Please note that there are two types of ARCP forms, distinguished by the number of asterisks:
Training Post Report: This report is integrated into the form but requires manual generation by the user. To ensure the post is accurately included in the report, the selected date range must encompass the entire duration of the post.
For example, if the trainee’s post recorded in risr/advance commenced on 01/08/2022 and concluded on 08/08/2023, please select 30/07/2022 as the start date and 09/08/2023 as the end date. It is important to choose these dates from the calendar manually, as automation is not supported.
Please note: If the clinician has not generated any “Add a post” event, the report will appear blank. This is acceptable. Please click on “Generate Report” to ensure submission of the form. If needed, you can manually record the post’s dates by adding a comment.
Placements are recorded by clinicians via the creation of the “Add a post” event. Subsequently, these events are viewable in the following ePortfolio’s sections:
In the clinician Timeline> “Training Post and Supervisor” section: this section includes all the “Add a supervisor” and “Add a post” events created by a clinician.
Users encountering difficulties submitting an ARCP may face various issues, including:
Mandatory Fields: Mandatory fields are denoted with a star. If any mandatory field is left incomplete, the system will display an error and highlight the field in red, preventing form submission.
Failure to Generate Reports embedded in the event: Please make sure to click on the “Generate Report” button (coloured purple) which is a Mandatory field. Neglecting to do so will result in the system preventing submission of the event.
Person that needs to complete the ARCP form** not appearing in the list: If the person required to complete the ARCP form** is not listed, please note that this form can only be sent to individuals with the appropriate permissions. These permissions, denoted by roles assigned in risr/advance, are listed above the invitation field.
For more information on this please refer to the faq below: I am not able to send the ARCP** form to a panel member.
This might depend on:
Different email recorded in the ePortfolio: If the person has the correct permissions, the email used might not be recorded in the clinician’s ePortfolio. Please contact the panellist to ensure you are adding the correct email address to the invite field.
The panellist has not been provided with a role and location that allows completing the second section: ARCP panellists, TPDs, and HOS must have the correct permission active in their ePortfolio for them to be able to receive and complete an “ARCP**”.
These authorizations are a specific role and a time limited location assigned to the user’s RCEM ePortfolio. Please contact eportfolio@rcem.ac.uk should a permission be required for a user.
Please note: Permissions (roles and locations) are granted upon Deanery’s request via email to eportfolio@rcem.ac.uk. To prevent delays, please ensure you provide the following information:
It is important to mention that bullet point f) applies to ARCP panel members whose access is time-limited and that this is done to avoid GDPR issues. Usually, access is granted for no longer than one month.
Access for TPD or HOS or Deanery admins is given for a duration of three years.
Important: These roles grant access to all EM trainees within the specified deanery. Ensure that panellist view only trainees that they have been assigned to (for the following business reason: participating and contributing to a specific trainee’s ARCP panel meeting).
Deanery can require ARCPs panel members’ access to EM trainees via sending an email to eportfolio@rcem.ac.uk. The email needs to be sent at least one month before the meeting.
When doing so please provide the ePortfolio team with the following information:
Important: ARCP panel members’ access is time-limited to avoid GDPR issues. For this reason, access will be granted for no longer than one month.
Access to ACPs for ACPs’ ARCP panel members is granted upon request from Deaneries or ACP Programme leads. Please ensure to send an email to eportfolio@rcem.ac.uk at least one month before the scheduled meeting to request access.
Please provide the ePortfolio team with the following information:
Important:
Due to the formal nature of ARCPs, once completed, they cannot be edited or deleted. If errors or oversights occur, please create, and submit a new ARCP form. Thank you for your attention to this matter.
If you have the correct permissions and they are active, you should be able to access a clinician’s ePortfolio.
To do so, please login to RCEM ePortfolio (eportfolio.rcem.ac.uk) using your RCEM login details. Once logged in, select the appropriate role (such as ARCP panel member, Deanery admin, TPD, etc.), navigate to “User Management” > “Users”, and utilize the search field to locate the trainee by entering their GMC number/equivalent or their email or their name.
Should you not be able to view an EM Post-Graduate Doctor in Training or an ACP, please contact eportfolio@rcem.ac.uk providing the team with the following data: your full name and role, the clinician’s full name, GMC nr or equivalent, email and Deanery location. This data is necessary for you to be quickly supported by ePortfolio team. Thank you for your collaboration.
Should you have the correct permission, you should be able to review a clinician’s evidence as follows.
For instance, select:
To view curricula coverage:
i.e. as in the screenshot below
The system will show any evidence successfully attached to that curriculum item (KC)
RCEM website: https://rcem.ac.uk/
RCEM 2021 curriculum website:
https://rcemcurriculum.co.uk/ and https://rcemcurriculum.co.uk/resources/
FAQs section in risr/advance: https://kaizenep.com/#/faqs
For ePortfolio technical difficulties that are not addressed in this document, please contact: eportfolio@rcem.ac.uk
For information on training/curriculum requirements and CCT dates, please contact: training@rcem.ac.uk
+ Document Library
The Royal College of Emergency Medicine's collection of resources including: latest news, frequently asked questions, e-portfolio, general guidance and college information.
Find out more
The ACP curriculum was launched in September 2022.
Find out more
