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Information for Speakers

Information for Speakers

Information for Speakers

Information for Speakers

We all share a collective responsibility to promote excellence in equality and diversity considerations. Our Equality and Diversity Guidance has been created to ensure the promotion of equality and diversity at RCEM conferences and study days. We believe that by explicitly considering Equality & Diversity issues at conferences and events, we will be able to reflect the broad demographic of our Members, Fellows, co-workers and patients.

The RCEM events team want every presentation to be as good as it can be, and although there will always be variations between presenters and events there are a few best practice points that can help everyone optimise their performance. The tips in our Speaker Guidance document are based on the experience of the RCEM events team, feedback from past conferences and from lessons learned by experienced conference presenters.

As online technologies are now being used more frequently for teaching and learning, we have put together our Guidance for Speakers at Virtual Events, which is designed to optimise your preparation and impact. You can also download our Guidance for recording your presentation with Vimeo Record or Guidance for recording your presentation with Zoom if you have been asked to pre-record your talk. Prof Simon Carley hosted a Top Tips for Virtual Speakers webinar which is now available to view online.

Speaker FAQs

+ Do I need to submit my presentation in advance?

Please send us your presentation beforehand by email or bring it with you on a USB on the day. Please use WeTransfer to send large slide decks.

+ Do I need to bring my own laptop?

You will have access to a laptop, projector, screen and microphone. If you wish to use a Mac, please bring your VGA or HDMI adapter cables as these will not be provided.

+ Will I have access to the internet?

Yes, WiFi will be available in the venue.

+ Does my presentation need to be in a specific ratio?

Please make sure your slides are in 16:9. A template will be sent to you approx. 6 weeks in advance of the event, please use the template as you see fit, it is only set to ensure your slides are in the correct ratio. If you haven’t received the template, please email

+ Will I get feedback from the delegates?

We will send a feedback survey to all delegates and will aim to send you the feedback from your session within one month of the event.

+ Do I receive travel expenses?

As a speaker at the event we are happy to waive your registration fee and reimburse standard class travel expenses. Where possible we encourage you to book early to take advantage of ‘advanced’ rates. Please note, we are only able to reimburse standard class travel.

Download the speaker expense form. 

+ What do I do if I have any special dietary or access requirements?

If you have any special dietary or access requirements, please email so we can ensure we are able to cater for you.

+ Is there guidance on speaking at a virtual event?

During the pandemic we are all using online technologies more frequently for teaching and learning. However, online teaching uses a different kill set to the traditional lecture/workshop. The following ‘top tips‘ are designed to optimise your preparation and impact.

+ I have another question that has not been answered here. Who do I contact?

If you require any additional information, please email us at

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